National Incident Reporting System

The form captures data on incidents and injuries to both rider and horse, and the circumstances of the incident. The system automatically provides a copy of the incident report to the state office and to the submitter. Data will be handled in accordance with the PCA Privacy Policy. Where it is an insured event (ie affecting a member) it will be provided to our insurer. This form is for use across Australia for all clubs, events, clinics, competitions, camps, rallies and musters from now on. This form has been subject to legal review and is the only form that will be recognised by our insurer.

Please find the National Incident Reporting System here.


For a copy of the Insurance Claim Form please contact the State office on 02 4229 8977 or email Completed forms MUST be submitted to the office NOT directly to the insurer. We will forward the claims to the insurers so that we have a record of any claims submitted and can follow them up if necessary. Claims are not to be sent directly to the insurers under any circumstance.

Clubs should have received a copy of the new Certificate of Currency which was emailed to them at the end of last year, a copy can be found in the download tab below. From time to time clubs may require that interested parties be added to a certificate of currency, to action this please contact the state office via email providing full details of the interested party that needs to be added.

Riders are classed as financial with the Club as soon as a membership renewal/application has been made, a risk warning completed and the appropriate fees paid online. Once financial with a Club riders between the ages of 3 – 80yrs are covered by the Associations insurance cover. Please note, to make a claim you must be financial with the State Office.

Please note that Club need to submit a list of members over the age of 80 separately to the State Office so that these details may be forwarded to the insurers to be covered by the Associations Liability insurance.

During the pandemic the insurers are extending the cover, this extension has now been implemented full time with all financial riding pony club members covered as below:

‘If you are a Financial Riding Member between the ages of 3 – 80 years you are automatically insured for legal liability in respect of your personal equestrian related activities, provided that you are normally domiciled in Australia or New Zealand.   This means you are covered for your use and/or ownership and/or control of a horse(s) and direct participation in other non-income earning horse related activities.’

Please note that in order for this cover to apply to our riding members all current finanical riding member must comply with normal pony club rules including gear and uniform (approved riding helmets, boots etc.), riders must also comply with normal pony club rules surrounding the discipline including grading etc. any rider who is in breach of the associations rules will not be covered by insurance, full details of the associations rules and policies can be found on the following links

Riders should contact their Club Senior Instruction to confirm grading and appropriate riding activities to be undertaken. 

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